How To Hire A Wedding Pianist: A Step-by-Step Guide

Embarking on the journey of planning your wedding involves numerous decisions, each contributing to the creation of a day that reflects your unique love story. When it comes to setting the perfect musical backdrop for your celebration, hiring a wedding pianist can add a touch of elegance and personalisation. In this comprehensive guide, “How to Hire a Wedding Pianist: A Step-by-Step Guide,” I break down the process into manageable steps, providing you with the insights and considerations necessary to make an informed decision. From defining your musical needs to finalising details with the chosen pianist, this step-by-step roadmap ensures a collaboration that will bring your musical vision to life. 

Step 1: Define Your Needs

  • Determine which parts of your wedding day you would like music for (ceremony, drinks reception, wedding breakfast).
  • Decide if you want a pianist for the entire day or specific segments.

At HMH Piano Collective we offer several packages that reflect the segments of the day you choose to have live music. You can find out all the information on our packages by clicking here.

Step 2: Set a Budget for hiring a wedding pianist

  • Establish a budget for hiring a wedding pianist. Consider how many segments of the day will have music, venue location, and any additional services you might like. If you are unsure of how much a wedding pianist charges and what you are paying for, read this blog post to find out more.

Step 3: Research and Shortlist wedding Pianists for hire

  • Start researching wedding pianists for hire in your desired location, and consider their experience and style.
  • Look for reviews, testimonials, or samples of their previous performances.

Hiring a wedding pianist that can play your favourite style of music will make all the difference! At HMH Piano Collective, all our pianists are classically trained; we play all kinds of piano covers from modern artists to crooner classics, but they are underpinned with a classical feel. The result is beautiful, pianistic melodies that are perfectly suited to romantic, elegant weddings.

Step 4: Check Availability when hiring a wedding pianist

  • Contact the pianists to inquire about their availability on your wedding date.
  • Ask about their booking process and the required deposit to secure their services.

When hiring one of our wedding pianists, your date is secured with a £100 deposit. The remainder is then payable a month before the wedding. You will also be sent our terms and conditions, along with a booking form to complete and return.

A team of four wedding pianists, two sat on the piano stool and two stood behind, looking at each other and laughing

Step 5: Discuss Your Vision

  • Schedule a chat 
  • Discuss your vision for the wedding music, preferred genres, and specific songs you’d like.
  • Inquire about their ability to accommodate special requests or customize the playlist.

Hiring a pianist who can play your special requests is really important, particularly if you are having live music during your wedding ceremony. That’s why all our packages include up to five song choices that are not already on our repertoire lists. This ensures that you have completely free reign when it comes to choosing music for important ceremony moments such as the ceremony entrance.You can also request specific songs from our repertoire lists that you’d like included on the day, along with any that you do not want us to play!

Step 6: Provide Event Details

  • Share the schedule of your wedding day
  • Provide information about the venue layout, any restrictions, and contact details for the wedding coordinator.

When booking with us, three months before the wedding you will be sent a form to complete with all the details of the day so that we have everything we need in one place. This includes the timeline for the day, emergency contacts, access and set up arrangements together with your song choices. I am also on hand at any point between making your booking and the wedding day, to help with choosing your music and any other questions you may have.

Step 7: Enjoy the Music on Your Big Day

  • On your wedding day, relax and enjoy the beautiful piano music that has been tailored to create the perfect atmosphere for your special moments.

By following these steps, you will be able to hire a wedding pianist and ensure that the music on your wedding day is a true reflection of your vision and style.

If you are ready to hire your wedding pianist, and would like to arrange a chat to discuss your plans, simply click here to book a call. I can’t wait to guide you through the process and provide you with the most beautiful piano music for your wedding day.